Written Policies & Procedures Your Fleet Safety Policies & Procedures are your companies’ playbook on how you intend to operate. This policy template is a combination of regulatory requirements and best practices that will not only help keep you compliant with the DOT; but also give you the necessary procedures to be among the top companies in your industry. This comes in Microsoft Word format as well as a fillable PDF. You will be able to customize it to fit your specific needs.
Written Policies & Procedures- Just like the Fleet Safety Policy the DOT requires that your company has a written policy on the mandatory drug and alcohol testing requirements for your drivers. Your policy will be custom built to fit your company’s needs and will contain all required topics regulated by DOT. You can edit these policies to include your NON-DOT Drug & Alcohol Testing Program as well.
The content of this handbook is essentially a synopsis of the Fleet Safety Policy and the Drug & Alcohol Testing Policy. It covers only the information pertinent to what a driver needs to know regarding your company’s safety program. All drivers must have this available to them as required by FMCSR’s.
There are typically 26 different forms to be included in your companies Driver’s Qualification File. We have custom built a DQ File system that can help insure you never miss anything again. You can customize the documents by adding in your company information and logo or you can leave it in the general format. Available in a variety of delivery methods.
How many times have you created a vehicle Cab Book only to have the driver come in with a violation because he didn’t have the required documents available during the roadside inspection? Our Cab Books are designed for the Driver to keep all required and essential documents in an organized manner and have a checklist to follow during his/her Pre-Trip Inspection. You give us copies of the documents required and we create the folders for you. Or we can create the Books and mail them to you.
Post Trip Inspection Reports are a DOT Requirement that many companies fail to complete. Our Driver Vehicle Inspection Reports are designed to not only be DOT Compliant but go above and beyond the requirements to insure your vehicles are inspected and safe to operate. You can make copies as you see fit or have them bound in a carbon copy book format.
Although the DOT does not have regulations requiring you keep such documentation it doesn’t mean you shouldn’t. These forms are easy to use, includes incident, accident, near miss, accident reconstruction, witness reporting forms and more. All in one Excel file. Just click on the page you need and save with the File Name you prefer.
How many policies, new rules and/or forms do you need? This packet includes Uniform Policy Agreements, Independent Contractor Agreements, Paycheck Deduction forms, Motor Vehicle Usage Policies and more.
Maybe OSHA requires documents that DOT doesn’t; maybe your company policy requires your drivers to complete a JSA when coming on to a location. If so, this form is a template that you can edit to fit your specific
How many times have you hired a Driver and two or three weeks after having been on the job he makes a mistake that could have been avoided? What if you had a simple document that clearly explained his/her duties upon hire? Well Here It Is! Standard Operating Procedures for each driving position you hire for. This one template with basic operating procedures that you can edit for the specific duties for that particular Vehicle and/or Driver. No more excuses, no more “Nobody told me”, “I didn’t Know” and or “That is how the other driver showed me”, etc.
All forms and documents are only as good as the information on them when completed. It would be great if a document fairy would pre-fill and edit everything you purchase; Sorry that doesn’t exist. Only you know your company’s operation enough to edit these forms and make them 100% complete. Please do not purchase any forms unless you plan on taking the time to read through and edit them as needed. You are better off not having policies in place at all vs. having policies in place that you do not follow!
Our offices are located in the shopping center on the corner JBS Parkway and E. University; the same shopping center as Harrigans in Odessa, TX.